YProtech Recruitment Privacy Policy

MAY 2018

Aim
This Policy is to inform you about the data we collect as part of our recruitment process, how we use and hold the data and your rights relating to your personal data.

What information do we collect about you?
As part of our recruitment process we ask candidates to submit a CV and covering letter. Personal data included in these documents typically includes:

  • Name and contact details
  • Date of Birth
  • Academic and Professional Qualifications
  • Education and Employment History
  • Contact details for referees

How will we use the information?
We use your personal information to enable us to assess your application for employment at our company. As part of this assessment we process data internally within our recruitment team. We may also contact your nominated referees to confirm information you have provided us.

How is the personal data is stored and shared?
We take all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss or unauthorised access. We have a range of technical and organisational measures in place for security and controlled access. These include measures to deal with any suspected data breach.
Personal data shared with third parties is transferred in password protected or encrypted formats.

How long is personal data retained?
We have a retention schedule for personal data to ensure data is no kept longer than needed but is available for legal requirements. Without additional consent, recruitment process data is deleted 6 months after the closing date of the application.

What rights do I have over my data?
Data protection regulations provide individuals rights over their personal data. These include right to access their data, have data rectified if incorrect and to have data deleted. Further information on your rights is available here.
Information on how to request access is available here

Updates to our Privacy Policy
We keep our Privacy Policy under review and any updates will be published on our website.

Further Information
YProtech have appointed a Data Controller as a first point of contact for any questions regarding our Privacy Policies. The Data Controller’s contact details are:
Dr Thomas Screen
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